Top Considerations for Holding a Successful Online AGM: A Guide for Co-operatives and Members
The annual general meeting (AGM) is a significant event in the calendar of any co-operative as it allows members to participate in the democracy of the organization. However, there are several things to consider when making the decision to hold an AGM, especially when holding it online. One of the primary concerns is ensuring the safety of members while ensuring their democratic rights can still be exercised.
If you plan on holding an online AGM, it is essential to choose the right platform. There are many platforms available for hosting online AGMs, and your co-operative may already have a preferred one. You may also speak to other co-ops who have already held an online AGM to find out which platforms they used. When selecting a platform, look for features such as polling, question and answer function, election function, waiting room to restrict attendance to entitled members, and live streaming via social media to increase reach.
For Hybrid AGMs, it is crucial to check the co-operative’s governing document to identify if it requires members to be physically present at the same location for AGMs and prohibits electronic participation. If neither condition applies, then holding a hybrid AGM is an option. However, it is important to check the governing document and, if necessary, amend it before planning to hold a hybrid AGM.
It is essential for members to participate fully in the annual meeting since the decisions made during the AGM will affect them. Therefore, it is crucial to prepare and stage a successful AGM while keeping in mind the safety of all members.
